Five Best To-Do List Managers

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Finding the appropriate instrument to trace your to-dos is very private, and one particular person’s finest is one other’s junk—however there are some which might be higher than others. The finest provide nice syncing and scheduling choices, nice apps, notifications and reminders, or simply the right combination of options and adaptability that make it simple to remain organized. Here are 5 of the very best, primarily based in your nominations.

Earlier within the week we asked you for your favorite to-do list apps, and why you thought they have been superior. You responded with an avalanche of apps, webapps, downloadable purposes, and even pen-and-paper nominations—far more than I feel we have seen in a name for contenders thread earlier than, and far more than we now have room for right here.

Still, there have been 5 that rose above the remainder, and right here they’re, in no specific order:

Google Keep

Google Keep is a shocking contender, however an enormous variety of you rallied behind it. Not solely is it easy, accessible on the net and for Android (sorry, iOS customers), however it’s fast, flexible, and easy to use. At its coronary heart, Keep is an easy syncing notepad that may hold checklists, images and pictures, voice notes, and different textual content notes synchronized throughout gadgets and saved within the cloud. It helps time and location-based reminders, in-note images, and color-coded notes. Everything is saved on the net, it is simple to make use of, and should you’re an Android consumer, it is virtually there for you already—no problem, and it is already in your system. There’s no actual barrier to entry—no accounts to arrange, no lists to import or classes to arrange, and so forth.

At the identical time, all of that ease-of-use makes it a really light-weight app that does not carry the options that different instruments convey to the desk. There aren’t any recurring duties, no calendar view, no sub-tasks or superior options that make it helpful for planning larger initiatives or dealing with common duties. Even so, a lot of you had good (and demanding) issues to say about Google Keep—praising it for its ease of use and reminding us that the very best to-do app is the one you really use, but in addition noting that it has its quirks and the truth that it is not accessible for iOS was a turn-off for a few of you. Read more in the nomination thread here. is a pointy, handsome cell to-do record supervisor (and Chrome add-on) that earned excessive reward despite the fact that it entered the contenders spherical later than most of the different entries. It’s our present favorite to-do app for iPhone, and it is itching for first place relating to Android, too. helps iOS and Android, syncs easily between gadgets and platforms, can deal with recurring duties (though its recurring choices are slightly missing), timed and location-based reminders, and will get your day began with the “Moment,” a brief overview of all the things you may have in your desk for the day. It additionally tries to maintain your to-do record from getting overwhelming, and actually reveals you “at present,” “tomorrow,” and “later,” so you do not get overwhelmed by dates and instances. It handles a number of priorities, and it integrates properly with Cal, the calendar app from the identical crew. is packed with features you may not realize are there, despite the fact that its interface is designed to be easy and straightforward to get aware of. It’s not excellent both although—syncing may be difficult typically, and should you desire to handle your to-dos from a desktop, you have to make use of their Chrome add-on, which could be a bit clunky. There’s no webapp or desktop app. Still, a lot of you rallied to it, noting that its attractiveness and ease hold you coming again, even while you’ve tried different apps, and there was a whole lot of love for Moment as a every day planning instrument. Read more in the nomination thread here.


Wunderlist is a cross-platform, desktop and cell to-do record supervisor with apps for iOS and Android, Windows, OS X, and Linux (though their Linux app is woefully outdated.) It’s additionally a webapp, so that you significantly haven’t any motive to be with out your to-dos on any platform you select to make use of. It’s our present choose for the very best to-do app in Windows and OS X, and its most recent iteration and feature improvements have added loads to the app. It’s easy and straightforward to make use of, helps timed reminders, recurring to-dos (though its recurring characteristic is unquestionably missing), separate reminders from the due date of the duty, notes and extra data related together with your to-dos, shared to-dos with others, a number of classes, and extra. You can star vital duties (however that is as near precedence as you may get), and customise the look of the app. It’s broad platform assist—and its webapp—imply you may all the time have entry to your to-dos.

Wunderlist is nice, and there is a motive we prefer it, however not everybody does, and it is not with out its quirks. For instance, it is had just a few syncing problems in the past, and I’ve discovered recurring duties to be quirky every so often. However, these of you who nominated it praised the service’s ease of use, availability on a number of gadgets, stellar buyer assist, and its handsome interface. Many of you stated it is only a pleasure to make use of—which makes certain you really use it on daily basis. There are professional accounts that add options like collaboration instruments, file uploads, and feedback in your to-dos, however the free model will probably be greater than sufficient for most individuals. Read more in the nomination thread here.


Todoist has been round for an extended, very long time, nevertheless it’s actually developed lately into a robust, cross-platform productiveness instrument. It’s accessible on the net, for iOS and Android with desktop apps for Windows and OSX, add-ons for Firefox and Chrome, plug-ins for electronic mail apps like Postbox, Gmail, Thunderbird, and Outlook, and extra. It’s free (ish, we’ll get to that) and feature-packed. Todoist affords recurring duties with superb, plain-language recurrence choices. It additionally packs sub-tasks and dependencies, real-time syncing, initiatives and sub-projects so you possibly can handle every day checklists or massive plans that contain numerous folks, comprehensible due dates (like “Friday at 5pm,” for instance), a number of priorities, classes and initiatives you possibly can set, and extra. $30/yr will get you a premium account, which is required if you would like notifications or reminders through electronic mail or push notifications in your cell system—which is sort of a bummer, so hold that in thoughts. You additionally get labels and filters to additional arrange your to-dos.

There was a whole lot of love for Todoist within the name for contenders thread, though a lot of you famous that despite the fact that the app is free, $30 for an important characteristic like notifications is a little bit of a bummer that makes you steer clear (though they’re known to have sales). Still, Todoist’s characteristic set is spectacular, and significantly on-par (or past) most of the others within the roundup. The undeniable fact that it is accessible for nearly any platform and appears good on all of them helps loads, and lots of of you particularly praised Todoist’s “karma” factors system for serving to you keep motivated to get your to-dos completed. The service even very recently updated so as to add new visible scheduling choices and electronic mail add-ins. Read more in the nominations thread here.


HabitRPG was a shock contender this week, nevertheless it earned greater than sufficient votes to earn a spot within the high 5. It’s one of our favorite tools to productively gamify your life, and we’ve highlighted it on its own before. HabitRPG turns your to-dos and pet initiatives right into a sport, the place you stage up your character, defeat enemies, and accumulate loot and rewards on your characters simply by doing the issues you want to do on daily basis. It’s largely geared in direction of serving to you construct higher habits. It’s accessible on the net and for iOS and Android, and whereas it does not pack within the superior options that many different to-do apps have, it is definitely a blast to make use of, and actually addictive. As you cross off to-dos, you earn factors, gold to spend on upgrades, expertise, and your character improves. Fail and miss deadlines, and you’re taking hits to your well being and your character loses progress to the subsequent stage, or worse.

HabitRPG does assist classes, however principally by way of “dailies,” or stuff you wish to do repeatedly and “todos,” or gadgets that simply have to get carried out as soon as or not often (and you’ll set due dates and reminders). Don’t count on issues like recurring reminders, customized classes, or something that makes for a extra sturdy productiveness instrument—but when what you want is a fascinating strategy to get issues carried out and fewer a instrument with tons of choices and options you may by no means use, it is price a glance. Plus, it is fully free. Those of you who nominated it shared your success tales with the service, and highlighted the truth that it has aggressive choices so you possibly can compete with others as effectively. Read more in the nominations thread here.

Those are your tip 5! Now it is time to put them to an all-out vote to resolve the Lifehacker group favourite:

We may simply spend one other 5 or ten in honorable mentions right here, however listed here are just a few that hardly missed the lower: Evernote missed the highest 5 by only a handful of votes, despite the fact that we all know that it’s pretty awesome and a lot of you love it. TickTick, an important to-do app that we’ve featured before and that appears to be the non secular successor to our lengthy misplaced Astrid, was additionally a preferred nominee within the name for contenders. Finally, the venerable outdated ToodleDo, which made our high 5 final time however fell shy within the nominations this time. They all nice various choices, and if you would like dozens extra, try the nominations.

Remember, no matter to-do app you select, it must work effectively for you, not simply be a laundry record of options that sound helpful however aren’t relevant to the best way you’re employed or the gadgets you want to observe. Sometimes it;’s higher to just go back to basics and start over with your to-do list, to be sure you’re actually doing one thing that helps you be extra productive and get issues carried out, as a substitute of simply add “making a listing of stuff to do” to your record of stuff to do.

Want to make the case on your private favourite, even when it wasn’t included within the record? Remember, the highest 5 are primarily based on your most popular nominations from the call for contenders thread from earlier in the week. Don’t simply complain concerning the high 5, tell us what your most well-liked various is—and make your case for it—within the discussions beneath.

The Hive Five is predicated on reader nominations. As with most Hive Five posts, in case your favourite was neglected, it did not get the nominations required within the name for contenders put up to make the highest 5. We perceive it is
a little bit of a recognition contest. Have a suggestion for the Hive Five? Send us an electronic mail at [email protected]!

Photo by Kamilla Oliviera.

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